• Features
• Acquisition
• Cataloguing
• Serials

• Circulation
• Searches
• Documentation
• Printing Options

Features

Biblio 3000 W ASP is a very simple ILS; operating with a clear graphical user interface, online support is also available for all customers. As long as it is likewise supported under an easy-to-use operating system specifically devised for the convenience of non-IT literate customers, use of the system becomes totally intuitive.

All Biblio 3000 W ASP functions and commands are displayed along just one active screen; system users are therefore able to avoid disorienting, time-consuming switching back and forth among different modules.

Moreover, Biblio 3000 W ASP is an expert system with a broad user base – amounting to 600 different libraries and companies nationwide that have already implemented it.

Biblio 3000 W ASP is also a transportable application; being strictly IBERMARC-compliant, bibliographic records can thus be imported from, and exported to, a variety of databases (among which, BNE, Rebeca, Rebiun, etc). System users may also benefit from Z39 50 communications protocols.

What’s more, Biblio 3000 W ASP is a flexible system that may be run on single-user mode, a n-tier Client/Server architecture, or Local and Wide-Area Networks (i.e. LAN or WAN); this clearly proves that Biblio 3000 W ASP can easily adapt to all kinds of libraries.

The system equally features quite a wide variety of core interface languages for the convenience of users.

It has to be finally stressed that Biblio 3000 W ASP is a cost-effective software solution; being a pc-compatible ILS, implementation start-up costs are thus not particularly high, and may be gradually met.

Acquisitions

Full budget planning and management, as well as order management too, are possible thanks to Biblio 3000 W ASP.

A series of tables are standard with the system which deal with, namely, suppliers, budget management, orders, pre-cataloguing, acquisitions, and foreign currency conversion as well.

• Comprehensive budget management.
• Full order management by means of a supplier interface – enabling library staff to create supplier files with which individual orders may be eventually integrated during procurement.
• Comprehensive fund management by category of expenses and income.
• Creation of pre-cataloguing forms of entry to be definitely included in the library’s catalogue upon receipt of the purchased items.
• Processing of patrons’ requests.
• Processing of orders by means of pre-cataloguing and patrons’ requests.
• Automated multi-catalogue search.
• Full control of items reception.

Cataloguing

A full ISBD / MARC 21 / IBERMARC cataloguing interface is standard with Biblio 3000 W ASP.

The interface is integrated by an unlimited number of cataloguing profiles.

Handles:

• Customized cataloguing – cataloguing profiles may be totally personalized.
• Tailor-made profiles – by means of an unlimited number of fields and subfields – for the convenience of cataloguer librarians.
• Swift finding of tags within the format.
• Unlimited number of subfields – which can be defined, added to profiles and filled in by cataloguers all through the cataloguing process.
• Interconnection between search and cataloguing options.
• Cataloguing of all kinds of formats:
  namely, computer files, audio recordings, both projectable and non-projectable graphics, manuscripts, maps, monographs, music scores, films, serials, fascicles, as well as article dumps.
• Full catalographic description of all those formats – conforming to ISBD and IBERMARC rules.
• Modification and elimination of records.
• Cataloguing of similar catalographic entries – by drawing on the information already contained in the library’s database, Biblio 3000 W ASP is able to create new records based upon pre-existent ones.
• Temporary withdrawal of items from the catalogue which may have been either deteriorated or stolen.
  withdrawal is never complete, so that items can be catalogued again once they are eventually retrieved.
• Including information for the use of the library staff – that is to say, not to be made available for library users – in all catalographic files.
• When run on LAN or WAN, Biblio 3000 W ASP can positively trace records back to their actual locations.
• Tracking records from any single piece of information – e. g. their record number, author, title, ISBN number, etc.
• Automatic duplicate checking – Biblio 3000 W ASP may ascertain whether a particular record number has been assigned to more than one catalogue entry.
• Complete personalization of the application’s data entry screen; tags may thus be viewed in a variety of formats – e. g. MARC or ISBD – or in that way which suits most the user’s needs and preferences.
• Customizing function keys – so as to more aptly perform reiterative operations.
• Use of the holdings format.
• MARC or ISBD edition of files.
• Printing ISBD files.
• Customizable ISBD printing options – allowing readers to access ISBD information.
• Importing and exporting catalogue entries to or from one database to another – relying on both normalized description, and the latest developments in Z39 50 protocols.
• Associating multimedia files – ranging from texts and images, to video and sound files – with individual descriptions.
• Integrated authority control.
• Online access to the authority files; this allows for the unification and normalization of all records entered by individual cataloguers – insofar as the latter would just have to check those records with the authority files before final validation.
• Automatic authority creation during the cataloguing process.
• Processing of reference files.
• Automatic authority link creation – Biblio 3000 OPAC is able to automatically refer users from an authority that may be accessed no more, to that one now of preference.
• Complete listing of all authorities contained within the authority files; such listings may be subsequently printed.
• Search options that may simultaneously provide users with full, graphic information on the connection between individual records and the authority files.
• Total authority files purge, elimination and reconstruction.
• Authority change (batch mode).

Serials

Biblio 3000 W ASP allows for full control of serials acquisition and circulation; special emphasis is put on individual fascicles and articles.

Includes:

• Subscription maintenance tables – providing users with information on the serials’ suppliers, their frequency, fascicles, price, etc.
• Analogue cataloguing interface – allowing for a thorough description of serials, fascicles, and article dumps as well.
  fascicles are thus typically assigned to journals – articles to fascicles.
• Article dump; the module handles an unlimited number of descriptors.
• Functions to ease the reception of non-predicted – i. e. special, or extraordinary – issues; functions are likewise provided to claim late or missing issues.
• Comprehensive, full-text search.
• Graphic display of all analytic files – which may be subsequently printed.
• Effortless navigation among different functions and categories – such as serials, fascicles, and articles.
• Loans processing and management.
• Graphic display of serials indexes; these are displayed through the OPAC module.
• Search for serials’ individual issues – as well as graphic display of reports on their condition – through the OPAC module; checking in serials, as well as automatically generating and controlling invoices and fees.

Circulation

The Biblio 3000 W ASP circulation module endows librarians and archivists with the capacity to closely monitor the circulation of all the items included within the collections they manage. Thus the module includes a number of tables and functions that have been specifically designed for their convenience – e. g., readers and reader profiles tables, groups, record profiles, loans, overdue items, loans and reservations lists, loans and readers statistical records, as well as – finally – a manual system for both assigning sanctions and displaying fines.

Features:

Control Of Borrowers Activities.

• Full control of borrowers activities by means of their records; these typically include the borrower’s personal information, as well as his or her academic qualifications, titles and status. Access to the borrower’s reading history is equally possible.
• Printing the borrowers’ reading history.
• Printing the borrowers’ reservations history.
• Elimination of borrowers’ data from the library’s database (manually or batch mode).
• Changes affecting whole groups of borrowers and their profiles, loan periods, as well as the expiry dates for their library’s cards (batch mode).
• Defining groups of borrowers according to their membership to one of the library’s different branches –– were there more than just one.
• Assigning different library’s card numbers to all borrowers (manually or batch mode).
• Automatic duplicate checking – Biblio 3000 W ASP may ascertain whether a given borrower has been included in the library’s database more than once.
• Recall of overdue or reserved items via e-mail.
• Parametrising such data as the borrower’s place of residence (including province or district), loan periods, and library’s cards expiry dates as well.
• Tracking borrowers from any of the data contained in their records’ fields and subfields.
• Search filter.
• Definition of separate, different groups of borrowers – so that statistical information about them can be thus obtained.
• Printing borrowers lists, telephone directories, post labels, and library’s cards – in a variety of formats – as well; system users may actually print as many lists, directories and card formats as they desire.
• Exporting exit files to flat-text or HTML formats.
• Assigning barcode numbers to all library’s cards so that thoroughly computerised loan becomes effectively possible.
• Importing borrower records from other formats or applications.
• Exporting borrower records to other formats or applications.
• Clearly defining loan periods and terms – according to such criteria as type of items, and the number of those to be borrowed.

Loans Management

• Full, integral processing of all loans, returns, renewals and reservations.
• Thoroughly computerised loan of items by means of barcodes – which are so designed as to automatically make a connection between borrower files and bibliographic files.
• Reservation of items on loan.
• Processing of all possible kinds of loans – ranging from those normally made by the lending desk staff (on working days, or weekends), to loans of items delivered to private homes or organisations.
• Full-text records database interrogation during the processing of loans.
• Checking the borrower’s reading and reservations history – as well as the fines that he or she may have been charged – during the processing of loans.
• Borrowers’ database interrogation– using multiple variables – during the processing of loans.
• Checking a given item’s reading and reservations history during the processing of loans, returns, renewals or reservations.
• Printing of loan receipts.
• Printing of return receipts.
• Precise definition of loan periods and terms – taking into account , for instance, which formats should be on loan and which should be not, as well as different loan periods and the number of items that patrons may borrow from the library.
• Parametrising the days for renewal of borrowed items.
• Identifying all those borrowers who may have already been fined, and those who may be retaining overdue items.
• Automatic generation of reservation notices.
• Automatic and manual elimination of reservation notices.
• Automatic alert generation in case a borrower happens to be keeping overdue items or an expired card.
• Configuration of loans time-delays.
• Specifying loan periods as well as the number of items to be put on loan.
• Bank Holiday Table allowing librarians to reliably define term dates and holiday periods for inventory control purposes.

Overdue Items Management

• Automatic generation of recall letters due for readers keeping overdue items.
• Recalling overdue or reserved items via e-mail.
• Full description and classification of all overdue items – according to the following criteria: type of loan (the item may have been loaned by the library’s lending desk staff to an individual borrower, or rather delivered to an organisation or a private home); loan status (loaned, returned, or both); library; borrowers group; record format.

Loans Description and Classification

• Full description and classification of all items on loan – according to the following criteria: type of loan (the item may have been loaned by the library’s lending desk staff to an individual borrower, or rather delivered to an organisation or a private home); loan status (loaned, returned, or both); library; borrowers group; record format.
• Full reading history of any given individual borrower.

Reservations Description and Classification

• Full description and classification of all reservations according to the following criteria: reservation status (active, or cancelled); format; library; and groups.

Loan Statistical Records

• Allows for comprehensive collection control – by means of loans as well as subjects statistical records for which different criteria may be defined by system users.

Individual Loans Statistical Records

• Facilitates recollection of quantitative data – which provides librarians with reliable information on the borrowers’ use of the collection.
• Enables system users to collect those data that are relevant to the time periods previously defined by them; it likewise enables them to focus on the collection as a whole, or rather concentrate on a smaller section of it; use of multiple variables is also possible.
• Results are shown by means of different tables concerning libraries, group, sex, age, etc.
• Assigns statistical keys to individual records during the description process; this helps with obtaining statistical records in terms of non-defined keys – e. g. subjects, CDU, languages, levels etc.
• Performs table and graphic display – as well as printing – of data.
• Exporting results to a variety of formats: ASCII, LOTUS, EXCEL, etc.

Borrowers Statistical Records

• Enables system users to collect those data that are relevant to the time periods previously defined by them; use of multiple variables is also possible.
• Provides librarians with statistical records from readers who register for use of the library services, and – conversely – those who resign from membership of the library, or are withhold use of its services and facilities.
• Identifies the most, as well as the least regular borrowers; marking is possible.
• Table and graphic display – as well as printing – of data.
• Exporting results to a variety of formats: ASCII, LOTUS, EXCEL, etc.

Manual system for assigning sanctions and displaying fines

• Enforces the library’s own regulations concerning loans, and deals with patrons who may have failed to comply with them.
• Restricts the patron’s right to borrow items from the library once he or she has been effectively assigned a sanction, or charged a fine, in accordance to the library’s regulations.
• During the processing of loans, automatically generates an alert in case a patron who may have been assigned a sanction, or charged a fine, tries to borrow an item from the library.
• Automatically erases fine and sanction notices from the borrower’s record once the sanction period is definitely expired.
• Automatically displays fines.

Searches

• Locates and retrieves all information stored within the system – as full-text search is entirely possible.
• Locates any single information item recorded in individual bibliographic entries. Search entries are very simply put; Boolean, comparison and truncation operators are used.
• Filters searches in terms of library branches and formats; as searches are automatically and constantly refreshed, there is no need to launch a new search or switch back to the search module for refreshing.
• Lets system users keep track of their searches, so that they are able to refine them afterwards. Renaming searches is also possible.
• Erases previous searches; nevertheless, those may be saved as text files which – in their turn – may allow for completing a number of tasks – such as introducing changes to the database (batch mode), printing of labels, creating barcodes, eliminating authorities, updating records, etc.

Multimedia Records Display

• Saves searches as text files, so that the latter may be eventually edited from a word processor or an HTML editor.
• Lists most borrowed items in terms of loan dates, subjects, or library branches.
• Creates links between the cataloguing and search modules.
• Facilitates browsing through the authority files.
• Provides both patrons and librarians with reliable information as to the items’ condition – that is to say, whether the item may be actually borrowed, or is for reference only instead; whether the item is on loan or – rather – is on hold, etc.
• Eases analogue cataloguing tasks by letting system users effortlessly navigate among modules; it also provides them with a graphic display of both upper and lower levels, as related to records.
• Allows for printing of ISBD files, MARC labels, or totally customized formats that can be easily designed thanks to the tools and functions featured by Biblio 3000 W ASP.
• Allows for printing multiple lists – dossier files, multiple columns, indexes, etc.

Documentation

• A varied, comprehensive set of explanatory papers, handbooks and resources is featured alongside the Biblio 3000 W ASP package in order to facilitate rapid assimilation of the system.
• Quick Start Guide. A concise overview of the application so designed as to help customers with mastering its use; it provides them with a graphic take on what to do when Biblio 3000 W ASP is first used.
• User Guide. A detailed approach to all Biblio 3000 W ASP specific features, as well as to the tasks and operations that it may perform.
• Online Customer Support. Just click on the F1 key on your keyboard for immediate feedback on any of the system’s specific operations.
• Biblio 3000 Newsletter. An online monthly newsletter containing detailed information as to how to use the application, ideas for improving your Biblio 3000 W ASP performance, as well as regular updates on library administration-related issues.

Printing Options

Barcodes

• Prints both readers and records barcodes
• Prints sequential codes by means of hand-made labels or those stored in a file
• Handles multiple printing and output formats
• Selects labels before the printing process effectively starts for paper-saving purposes

Spine Labels

• Prints both hand-made labels and those stored in a file
• Handles multiple printing formats that may be customized at will by users
• Selects labels before the printing process effectively starts for paper-saving purposes

Cataloguing

• Prints ISBD cards in a variety of ways – ranging from the whole lot of them, to separate groups concerning main and secondary cards, authors, titles, subjects, CDU references, etc.
• Produces authors, titles, subjects and CDU indexes
• Handles reports on cards that may displayed as table featuring one, two or three columns
• Full items listing in terms of the items’ record number, title, subject, etc
• Authority listing
• Inventory listing

Borrowers

Prints

• The borrower’s loan history
• The borrower’s reservation history
• Library’s cards
• Telephone directories, labels for postal use, borrowers listings, etc

Circulation

Handles

• Loans listings
• Reservations listings
• Loan receipts
• Overdue items notices
• Listings of all borrowers that have been fined
• Statistical reports concerning readers and loans

All those reports which have been previously mentioned are integrated with the system; users may, nevertheless, configure the application so as to produce as many different reports as they wish.